PRIVACY POLICY

At Siegen HR Solutions, Inc., your privacy matters to us.

Siegen HR Solutions, Inc. (“Siegen,” “we,” “our,” or “us”) is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, store, and protect your personal data, as well as your rights under the Data Privacy Act of 2012 (Philippines PDPA) and, where applicable, the General Data Protection Regulation (GDPR).

1. Personal Data We Collect

We may collect and process the following categories of personal data:

  • Job applicants: Name, email, phone, address, date of birth, CV/resume, employment history, skills, interview videos, and application progress.

  • Clients & prospects: Name, company, position, contact information, and details of inquiries or meetings.

  • Website visitors: IP address, traffic data, location data, cookies, and analytics information.

  • Third-party referrals: Data provided by recruitment partners or professional references.

All personal data is classified and treated in line with our Data Classification Policy, including the handling of sensitive personal information.

2. How We Collect Your Data

  • Directly from you (applications, emails, forms, interviews).

  • Through our website, chatbots, and electronic forms.

  • From third-party job sites or recruitment partners.

  • From cookies and analytics tools on our website.

3. Purposes of Processing

We process your personal data to:

  • Manage recruitment applications and candidate selection.

  • Communicate with candidates and clients.

  • Match candidates to job opportunities with Siegen or our partners.

  • Respond to client inquiries and set up meetings.

  • Provide requested information about our services.

  • Comply with legal obligations and regulatory requirements.

4. Lawful Basis of Processing

We rely on one or more of the following legal bases:

  • Legitimate interests (e.g., recruitment, client relationship management).

  • Consent (e.g., when sharing applicant data with partners).

  • Contractual necessity (e.g., processing client agreements).

  • Legal obligations (e.g., regulatory compliance).

5. Data Sharing & Disclosure

We may share your personal data with:

  • Clients/partners for recruitment and service delivery (with your consent).

  • Third-party service providers (e.g., cloud storage, IT providers) under strict contractual obligations.

  • Government authorities when required by law.

We do not sell or rent your personal data.

6. Data Transfers Outside the Philippines

Your personal data may be transferred and stored on secure servers located outside the Philippines. In such cases, we ensure that equivalent safeguards (such as contractual protections and encryption) are in place to protect your data.

7. Data Retention

We retain your personal data only for as long as necessary to fulfill the purposes stated in this Policy or as required by law.

  • For applicants, data is generally retained for up to 12 months, unless you request earlier deletion or consent to longer retention.

  • Other categories of data may be retained longer in line with our Data Retention Policy and applicable laws (e.g., HR, financial, or regulatory records).

8. Security Measures

We implement appropriate technical and organizational measures, including encryption, access controls, and incident management protocols, to protect your data against unauthorized access, loss, or misuse.

All employees undergo regular data privacy and security training in line with our Training Policy, ensuring compliance and awareness across the organization.

9. Your Rights

Under the Data Privacy Act of 2012, you have the following rights:

  • Right to be informed about how your data is processed.

  • Right to access the personal data we hold about you.

  • Right to object or withdraw consent to processing.

  • Right to rectification of inaccurate or incomplete data.

  • Right to erasure or blocking of data under certain conditions.

  • Right to data portability (where technically feasible).

  • Right to damages for violations of your privacy rights.

To exercise these rights, please contact our Privacy Protection Officer.

10. Cookies & Tracking

Our website may use cookies and analytics tools to improve user experience and analyze site traffic. You may disable cookies in your browser, but some website features may not function properly.

11. Changes to this Policy

We may update this Privacy Policy from time to time. The latest version will always be available on our website, and significant changes will be communicated directly where appropriate.

12. Contact Us

If you have any questions, requests, or complaints regarding this Privacy Policy or our data practices, please contact our Privacy Protection Officer (PPO):

Privacy Protection Officer
Siegen HR Solutions, Inc.
Email: ppo@siegensolutions.com